Project Associate - Tunis, تونس - United Nations Development Programme (UNDP)

    United Nations Development Programme (UNDP)
    United Nations Development Programme (UNDP) Tunis, تونس

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    JOB DESCRIPTION



    Background

    Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

    UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

    1. Office/Unit/Project Description

    The countries of the Eastern Mediterranean Region which are eligible to receive the Global Fund grants, together form a Constituency and have a voting seat on the Board of the Global Fund to Fight AIDS, Tuberculosis and Malaria.

    The Board is composed of twenty voting members, including representatives of donor and recipient governments, NGOs, the private sector (including businesses and foundations) and affected communities. Key international development partners also participate in Board.

    The Eastern Mediterranean Region Constituency (EMRC) is one of the 10 constituencies representing implementing countries at the Board of the Global Fund to Fight AIDS, Tuberculosis and Malaria. The EMRC represents 14 countries of Middle East and North Africa region.

    Each Constituency has permanent representatives at the Global Fund Board: the Board Member and his/her Alternate, assisted by the Constituency Communications Focal Point (CFP). The elected representative of the Constituency serves as voting member on the Board and is responsible to represent the position of the region in the Board Meeting and to cast a vote on all necessary Board Decisions. The vote is accounted as the position of the Constituency.

    The Eastern Mediterranean Region Constituency (EMRC) activities, are coordinated through its Secretariat which is currently based in Tunisia.

    The UNDP has been designated as the receipient organization for the constituency funding and hence will support the EMRC Secretariat to perform its mandate.

    With this regard, UNDP is looking for a Project Associate who will support efficient administration and proper reporting of the project entitled "Support to Eastern Mediterranean Region Constituency ". The incumbent will be responsible for the financial and administrative management of the project activities and provide assistance in the preparation of quarterly and annual work plans and progress reports for review and monitoring by UNDP. The incumbent will develop and implement the project, financial and administrative actions that the project require in an efficient and effective manner, in order to achieve the project results and targets.

    2. Scope of Work

    The specific duties and responsibilities during the assignment will include, but not be limited to, the following:

    1- Project Assistance

    Provides support for the administration and implementation of project activities focusing on achievement of the following results:

    • Undertake administrative, logistical, travel, procurement, financial and asset management tasks in full compliance with UNDP rules, regulations and policies;
    • Provide support to procure goods and services required by the project, in liaison with the relevant staff and units of UNDP Country Office.
    • Provide administrative support in arranging project related meetings, workshops, and conferences
    • Participate in the preparation of work plans, operation plans and procurement plans and periodical reviews thereof;
    • Provide support in quality control of project activities, including assessing impact and effectiveness, tracking outputs and results, and ensure timely and efficient delivery;
    • Maintain an appropriate filing system documenting the implementation of approved work-plan activities;
    • Provide support in regular monitoring and data collection of project activities in accordance with work-plan and procurement plan;
    • Provide general secretarial and administrative assistance to the project in close liaison with UNDP teams and the Board Member.

    2- Financial assistance

    Provide general financial support to the project, focusing on achievement of the following results:

    • Assist project team in drafting quarterly and yearly project progress reports concerning financial issues;
    • Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
    • Provide assistance to partner agencies involved in project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with UNDP policies and procedures;
    • Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
    • Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing; and assist external evaluators in fulfilling their mission;
    • Prepare all outputs in accordance with the UNDP administrative and financial office guidance;
    • Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs;
    • Perform all other financial related duties, upon request.

    3- Administrative assistance

    Provide general administrative support to the project, focusing on achievement of the following results:

    • Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
    • Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation, in cooperation with the UNDP Operations Unit.
    • Organization of workshops, conferences, retreats, including travel arragement;
    • Take own initiative and perform daily work in compliance with annual work schedules;
    • Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys,

    Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.

    4- Information management assistance

    Provides assistance to enable timely information gathering and research focusing on achievement of the following results:

    • Monitor the news and prepare of brief synopsis of relevant news items;
    • Assist in undertaking information gathering and basic research for use in briefings and background papers;
    • Assist in updating matrices to map activities of stakeholders and assistance providers for improved coordination;
    • Compile, organize and file of information and documents for reference and use by team members.

    5- Other

    Performs any other tasks assigned by the project supervisor.

    3. Institutional Arrangement

    The Project Associate will execute the duties and responsibilities outlined above under the guidance and supervision of the Team Leader of the Governance Cluster and in close coordination with the Chair of the Secretariat.

    4. Competencies



    Core

    Achieve Results:in
    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

    Think Innovatively:
    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

    Learn Continuously:
    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

    Adapt with Agility:
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

    Act with Determination:
    LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

    Engage and Partner:
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

    Enable Diversity and Inclusion:
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

    Cross-Functional & Technical competencies



    Thematic Area
    Name
    Definition

    Business Direction & Strategy
    Effective Decision Making
    Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources

    Business Direction & Strategy
    Negotiation and Influence
    Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations

    Business Management
    Partnership management
    Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

    Business Management
    Operations Management
    Ability to effectively plan, organize and oversee the organization;s business processes in order to convert its assests into the best results in the most efficient manner.

    Knowledge of relevant concepts and mechanisms



    External Relations & Advocacy (General (across the functions))
    Public Relations
    Ability to build and maintain an overall positive public

    image for the organisation, its mandate and its brand,

    while ensuring that individual campaigns and other

    communications and advocacy initiatives are

    supported in reaching the public



    External Relations & Advocacy (Communications)
    Advocacy Strategy and Implementation
    Ability to create and implement advocacy strategies

    which lead to impactful change



    5. Minimum Qualifications of the Successful NPSA



    Min. Education requirements
    • High school completion OR
    • Bachelor's degree in Public Administration, Business Administration finance or related field is not a requirement but will be given due consideration


    Min. years of relevant work experience
    • High school with 7 years of relevant work experience OR
    • 4 years of relevant work experience can be considered (with bachelor's degree).


    Required skills
    • Strong organizational and analytical skills, ability to communicate in writing and orally and make presentations; familiarity with the use of social media tools;
    • Ability to work in a multi-cultural work environment
    • Ability to multi-task, excellent interpersonal skills and work well under pressure.


    Desired skills in addition to the competencies covered in the Competencies section
    • Experience of working for international organization related to project implementation and previous experience managing UNDP projects is desirable.
    • Demonstrated experience in Project administration.
    • Demonstrated experience in financial administration.
    • Demonstrated experience to communicate well and interact with key partners in project implementation and delivery.


    Required Language(s)
    Excellent verbal and writing communication skills in French.

    Working Knowledge in English is required.



    Professional Certificates
    N/A

    6. Travels

    The incumbent may be required to travel to carry out the assignment.

    7. The following documents shall be required from the applicants:

    1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
    Disclaimer

    Important information for US Permanent Residents ('Green Card' holders)

    Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

    UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

    Applicant information about UNDP rosters

    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

    Non-discrimination

    UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

    UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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